Elements and Performance Criteria
- Prepare for meetings
- Purpose of meeting is clarified and the agenda developed in line with stated purpose
- The style and structure of the meeting is appropriate to the meeting's purpose
- Meeting participants are identified and notified in accordance with organisational procedures
- Meeting arrangements are confirmed in accordance with requirements of meeting
- Meeting papers are despatched to participants within designated timelines
- Conduct meetings
- Meetings are chaired in accordance with organisational requirements, agreed conventions for the type of meeting and legal and ethical requirements
- Meetings are conducted to ensure they are focused and time efficient
- Meeting facilitation enables participation, discussion, problem solving and resolution of issues
- Minute taker is briefed on recording meeting notes in accordance with organisational requirements and conventions for the type of meeting
- Follow up meetings
- Transcribed meeting notes are checked to ensure they reflect a true and accurate record of the meeting and are formatted in accordance with organisational procedures and meeting conventions
- Minutes and other follow-up documentation are distributed within designated timelines and stored in accordance with organisational requirements
- Outcomes of meetings are reported as required, within designated timelines